Resumption of Use of Common Use Room

For Individuals

We lend Common Use Rooms for individuals to practice music and other activities.

Only individuals can use this service (multiple users are not allowed).
Be sure to check the guidelines before using the room.
Common Use Room Guideline (for individuals)(only available in Japanese)

Rooms available

You can use Music Practice Room #2 (with 1 upright piano) in New Student Building,
Music Practice Room #4 (with 1 electronic piano) in the Main Building of Student Building,
210 in the Main Building of Student Building,
and Music Practice Room #7 (with 1 grand piano) in Campus Plaza.

Procedure

1. Download the application form from this page, fill it out, and submit it via the form at least 8 days before the date of use.
2. If there are too many applications, a lottery will be held. As a rule, notification of winners will be sent via email 7 days prior to the date of use.
3. If you are selected, please present the winning email at the counter on the date of use and we will lend you the key in exchange for your student ID card.
How to use the Common Use Room and Rooftops (for individuals)(only available in Japanese)

Notes

1. Activities require winning the lottery as described above.
2. On the rooftop of and in the outdoor areas of the corridors on the 2nd and 3rd floors of Campus Plaza Building A, “loud music practice or music practice toward the outside of the university grounds” is prohibited. For details, refer to the agreement on music practice in the building(only available in Japanese).
3. Note that the activity may be suddenly cancelled due to the spread of infection or at the request of the university.
4. If the Committee staff members determine that the guidelines are not being followed, we may issue a warning or order the cancellation of the activity.
5. On the day of use, University members are requested to scan the QR code attached to the room door or rooftops before and after you use the room or rooftops and register your usage time.
6.  Note that some of the rules are different from those of the College of Liberal Arts and sciences. Be sure to check the guidelines of this committee.
7. If you wish to practice music in a room with a window, please do so with the window closed in accordance with the agreement on music practice in the building, and refrain from making noise while the window is open for ventilation.

Application, etc.(only available in Japanese)

Application
Application Submission Form

For Groups

Only groups that are registered as a Student Building Contact Committee member and that have submitted an activity plan in advance and have been approved by the Student Building Committee may use the facilities.
Take sufficient measures to prevent infection before engaging in activities.
You can use the facilities for music practice, etc.
It is also possible for the same group to use several Common Use Rooms at the same time.
Be sure to check the guidelines before using the room.
Common Use Room Guideline (for groups)(only available in Japanese)

If the activity plan for activities in which  non-University members participate is approved, you can use the clubroom with non-University members.

If it is confirmed that any of the participants have been infected or had a close contact with a patient with COVID-19 after the activity in which non-university members participate,  notify us immediately through the infection report form.

Available rooms / maximum number of people

You can use all Common Use Rooms except for rooms for individuals listed above and 214.
For the maximum number of people, check the maximum number of people for each clubroom.

We have also started lending 101 on the first floor of the Main Building of Student Building as a Common Use Room.
The room is available for the groups.
The application and usage procedures are the same as for the other Common Use Rooms, but if you indicate that people who have difficulty moving to the Common Use Rooms on the second floor or basement floor (e.g., wheelchair users, people with leg injuries, etc.) will be participating, priority will be given to that group when a lottery is held.
If you wish to receive priority, indicate this and the reason in the remarks column(備考欄) of the application submission form.

Procedure

1. Make an activity plan and submit it via the form. See the explanation of the activity plan at the bottom of the page.
2. You will be allowed to apply for use the clubroom after it is reviewed and approved by the Student Building Committee.
3. Download the application form from this page, fill it out, and submit it via the form at least 8 days before the date of use.
4. If there are too many applications, a lottery will be held. As a rule, notification of winners will be sent via email 7 days prior to the date of use. (This lottery is conducted in the same way as the baseball draft.)
5. If you get notification of winners via email, present it (a screenshot or a printout is also available) at the counter on the date of use, and we lend you the key to the clubroom in exchange for the student ID card of one of the participants and the list of participants. Prepare the list of participants in advance or fill out the list at the counter.

You can also refer to the following flowchart.
How to use the Common Use  Rooms and rooftops (for groups)(only available in Japanese)

Notes

1.  In order to use this service, you need to obtain permission for the activity plan and be selected by a lottery as described above.
2.On the rooftop of and in the outdoor areas of the corridors on the 2nd and 3rd floors of Campus Plaza Building A, “loud music practice or music practice toward the outside of the university grounds” is prohibited. For details, refer to the agreement on music practice in the building(only available in Japanese).
3. Note that the activity may be suddenly cancelled due to the spread of infection or at the request of the university.
4. If the Committee staff members determine that the guidelines are not being followed, we may issue a warning or order the cancellation of the activity.
5. On the day of use, University members are requested to scan the QR code attached to the room door or rooftops before and after you use the room or rooftops and register your usage time.
6. Note that some of the rules are different from those of the College of Liberal Arts and sciences. Be sure to check the guidelines of this committee.
7. Make sure to read the following “About the Activity Plan”.
8. There must be one person responsible for renting a key for each room; one person cannot rent multiple rooms at the same time by using one student ID card or student ID/user/membership card at the same time.

About the Activity Plan

The Student Building Committee is not aware of the specific details of the many extracurricular activities that take place in the Student Building and Campus Plaza. In order to realize safer activities at the Student Building and Campus Plaza, we ask each club to submit an activity plan describing the necessary countermeasures against infectious diseases. We fully understand that preparing an activity plan is a burden for you, so if you explain the details of your activity, we will help you prepare the plan by providing guidelines for your reference. We apologize for the inconvenience, but we would appreciate your cooperation for infection control.

・Currently, in order to use the club rooms, rooftop and Common Use Rooms, you need to submit an activity plan and receive permission from the Student Building Committee (except for taking items in and out of the club rooms for less than 30 minutes).
・If you submit multiple activity plans for use of club rooms, rooftops, and Common Use Rooms, you may prepare and submit each activity plan separately or combine them into one activity plan. If the content of each activity is different, please clearly state the content of the activity and infection control measures.
・After clearly stating the content of the activities to be carried out in the Student Building/Campus Plaza, please describe in detail the infection control measures to be taken, health management, compliance with the rules for using the Student Building/Campus Plaza, and the measures to be taken if  it is discovered that any of the participants have been infected. If the content of the activity and the aforementioned five points are sufficiently described, permission will basically be granted.
・Only activities that are described in the activity plan are allowed. If you wish to engage in an activity that is not included in the activity plan, you will need to submit another activity plan describing that activity and obtain permission. Once it has been approved, you can engage in as many activities as you like within the scope of the activity plan.
・Submit a separate “Activity Plan for Activities Involving Non-University Members” in addition to the “Activity Plan for Activities Involving Only University Members”, and permitted groups may engage in activities that involve non-university members.
・In the activity plan for activities involving non-university members, please include specific information about compliance with the rules and precautions for using the Student Building and Campus Plaza with non-university members. Also, if there will be any changes in the content of the activity due to the participation of non-university members, please describe the changed content of the activity and infection control measures.
・The activity plan can be in any format. Refer to the sample activity plan below.
・For details on infection control measures, please refer to University Policy on Restarting Extracurricular Activities(only available in Japanese) and the “Guidelines” on this page.
・The length of the activity plan and the importance of the activity don’t matter, as we will examine whether the content of the activity is clearly stated and whether infection control measures are sufficiently described.
・In principle, we will review your activity plan within a few days, but in some cases it may take a week or two.
・The submitted activity plan will be submitted to the College of Liberal Arts and Sciences for reporting.
・Please make sure that the contents of the activity plan are thoroughly understood within the group before carrying out the activity.
・If you have any questions about the activity plan, please feel free to contact us at gkuc@gkuc.net.

Application, etc.(only available in Japanese)

Application
List of participants (for handwriting), List of participants (for PC input)
Activity Plan Submission Form
Application Submission Form
Example of activity plan 1(for activities involving only university members)
Example of activity plan 2(for activities involving only university members)
Example of activity plan 3(for activities involving non-university members)
Example of activity plan 4(for activities involving non-university members)
※An explanation of the activity plan is included in “Example of activity plan 1”, but you don’t necessarily have to follow this writing style. Any format will do.

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