Resumption of the Use of Clubrooms

Permitted Activities

Only groups that are registered as a Student Building Contact Committee member and that have submitted an activity plan in advance and have been approved by the Student Building Committee may use the facilities.
You can use the clubroom after taking measures against COVID-19.
Please note that activities in the clubroom are for purposes other than carrying in and out things; for use of the clubroom for carrying in and out things within 30 minutes, see Carrying in and out things from the clubrooms.
Please be sure to check the following guidelines before using the facilities.
The guideline about use of clubrooms(only available in Japanese)

If the activity plan for activities in which  non-University members participate is approved, you can use the clubroom with non-University members.
In addition, we don’t permit only non-University members to use facilities, and we only lend keys to members of the University of Tokyo. In order to confirm that the person who borrow the key is a member of the University of Tokyo, we have changed the procedures for borrowing keys. For more details, refer to the table at the bottom of the page.

If it is confirmed that any of the participants have been infected or had a close contact to a patient with COVID-19 after the activity in which non-university members participate,  notify us immediately through the infection report form.

Targeted rooms/maximum number of people

This applies to all clubrooms.
For the maximum number of people, check the maximum number of people for each clubroom.
Please note that this applies to when other groups use the clubroom or when you carry in and out things from the clubroom.

Procedure

  1. Make an activity plan and submit it via the form. See the explanation of the activity plan at the bottom of the page.
  2. You will be allowed to use the clubroom after it is reviewed and approved by the Student Building Committee.
  3. Present the permission email (a screenshot or a printout is also available) of the activity plan at the counter, and we lend you the key to the clubroom in exchange for your student ID card and the list of participants. Please prepare the list of participants in advance or fill out the list at the counter.

How to use the clubroom
※If your group wants to change the rental form, please see the application for key rental (with membership card, etc.) before applying.

Notes

  1. If the Committee staff members determine that the guidelines are not being followed, we may issue a warning or order the cancellation of the activity.
  2. On the day of use, University members are requested to scan the QR code attached to the clubroom door before and after you use the clubroom and register your usage time.
  3. Note that some of the rules are different from those of the College of Liberal Arts and sciences. Be sure to check the guidelines of this committee.
  4. Make sure to read the following “About the Activity Plan”.

About the Activity Plan

The Student Building Committee is not aware of the specific details of the many extracurricular activities that take place in the Student Building and Campus Plaza. In order to realize safer activities at the Student Building and Campus Plaza, we ask each club to submit an activity plan describing the necessary countermeasures against infectious diseases. We fully understand that preparing an activity plan is a burden for you, so if you explain the details of your activity, we will help you prepare the plan by providing guidelines for your reference. We apologize for the inconvenience, but we would appreciate your cooperation for infection control.

  • Currently, in order to use the club rooms, rooftop and Common Use Rooms, you need to submit an activity plan and receive permission from the Student Building Committee (except for taking items in and out of the club rooms for less than 30 minutes).
  • If you submit multiple activity plans for use of club rooms, rooftops, and Common Use Rooms, you may prepare and submit each activity plan separately or combine them into one activity plan. If the content of each activity is different, please clearly state the content of the activity and infection control measures.
  • After clearly stating the content of the activities to be carried out in the Student Building/Campus Plaza, please describe in detail the infection control measures to be taken, health management, compliance with the rules for using the Student Building/Campus Plaza, and the measures to be taken if  it is discovered that any of the participants have been infected. If the content of the activity and the aforementioned five points are sufficiently described, permission will basically be granted.
  • Only activities that are described in the activity plan are allowed. If you wish to engage in an activity that is not included in the activity plan, you will need to submit another activity plan describing that activity and obtain permission. Once it has been approved, you can engage in as many activities as you like within the scope of the activity plan.
  • Submit a separate “Activity Plan for Activities Involving Non-University Members” in addition to the “Activity Plan for Activities Involving Only University Members”, and permitted groups may engage in activities that involve non-university members.
  • In the activity plan for activities involving non-university members, please include specific information about compliance with the rules and precautions for using the Student Building and Campus Plaza with non-university members. Also, if there will be any changes in the content of the activity due to the participation of non-university members, please describe the changed content of the activity and infection control measures.
  • The activity plan can be in any format. Refer to the sample activity plan below.
  • For details on infection control measures, please refer to University Policy on Restarting Extracurricular Activities(only available in Japanese) and the “Guidelines” on this page.
  • The length of the activity plan and the importance of the activity don’t matter, as we will examine whether the content of the activity is clearly stated and whether infection control measures are sufficiently described.
  • In principle, we will review your activity plan within a few days, but in some cases it may take a week or two.
  • The submitted activity plan will be submitted to the College of Liberal Arts and Sciences for reporting.
  • Please make sure that the contents of the activity plan are thoroughly understood within the group before carrying out the activity.
  • If you have any questions about the activity plan, please feel free to contact us at gkuc@gkuc.net.

・Participant list, etc.

(only available in Japanese)
List of participants (for handwriting)List of participants (for PC input)
Activity Plan Submission Form
Example of activity plan 1(for activities involving only university members)
Example of activity plan 2(for activities involving only university members)
Example of activity plan 3(for activities involving non-university members)
Example of activity plan 4(for activities involving non-university members)
※An explanation of the activity plan is included in “Example of activity plan 1”, but you don’t necessarily have to follow this writing style. Any format will do.

About the change of the procedures for borrowing keys.

We have changed the procedures because we only lend keys to members of the University of Tokyo. For more details, refer to the table at the bottom of the page.

Before changeAfter change
Either your student ID card (the University of Tokyo) or your Membership CardOnly your student ID card (the University of Tokyo)
Only your Membership CardBoth your student ID card (the University of Tokyo) and your Membership Card
Either your student ID card (the University of Tokyo) or your student ID card (another university)Only your student ID card (the University of Tokyo)
Both your student ID card (the University of Tokyo) or your student ID card (another university) and your Membership CardBoth your student ID card (the University of Tokyo) and your Membership Card
your student ID card (the University of Tokyo) or your student ID card (another university) or your Membership CardOnly your student ID card (the University of Tokyo)
Only your student ID card (the University of Tokyo)Only your student ID card (the University of Tokyo) (no change)
Both your student ID card (the University of Tokyo) and your Membership CardBoth your student ID card (the University of Tokyo) and your Membership Card (no change)       
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