Student Building Committee
Student Building Committee is the organization which makes important decisions related to the administration of Student Building and Campus Plaza.
Each self-government committee (Student Union (of UTokyo Komaba), Gakuyu-kai and U-Tokyo Coop) elects three students to the Committee members, totaling up to nine members.
This is because Student Building and Campus Plaza are important facilities for students’ voluntary and self-governmental activities at Komaba Campus and this requires reflecting university-wide opinions. In addition, to make decisions that reflect actual administrations, one of the three representatives has to be a Student Building Management Committee staff member.
Student Building Committee is to hold meetings at least once a month and important agendas, such as the budget, personnel, opening hours, and rules are discussed and determined at the meetings.
For daily administration, Student Building Committee entrusts management to Student Building Management Committee, which is introduced as follows.
Student Building Management Committee
As mentioned before, entrusted by Student Building Committee, Student Building Management Committee manages Student Building and Campus Plaza. Student Building Management Committee consists of staff delegated by Student Building Committee.
Our Activities
Activities of Student Building Management Committee consist of two parts: counter services and management.
Counter Services
The student staff are working in Student Building and Campus Plaza Office in the following hours.
[Business hours]Weekdays: 12:30 p.m. – 2:35 p.m. / 5:00 p.m. – the closing time
Holidays: 9:00 a.m. – the closing time
While student staff are not there on weekdays, office workers employed by the University work at the counter.
At the counter, we do the following works.
- Lending room keys,printers, equipment
- Accepting reservations of Common Use Rooms, printers and equipment
- Distributing Paper for a fee
- Receiving parcels sent to groups
Before the closing time, we make announcements, and put back Reservation Files and money. Then, we prepare for closing the buildings.
After closing buildings, we look around the buildings. We make sure that the doors and windows are locked, there are no people left, and there is no fire, etc. It takes about 40 to 50 minutes.
After that, we restock supplies in the Office and throw away garbage.
Management
The committee has 6 departments: the department of chairperson, accounts, facilities, secretaries, personnel and general affairs. Each department has its chief, but other staff work in all the departments. This enables us to secure staff if necessary, think of the whole committee and cooperate with each other.
Activities of each department are as follows.
The Department of Chairperson
This department integrates the whole of management. The chairperson of Student Building Committee also serves as that of Student Building Management Committee.
The Department of Accounts
This department executes the budget approved by Student Building Committee.
The Department of Facilities
This department maintains facilities of Student Building and Campus Plaza.
The Department of Secretaries
This department takes meeting minutes, preserves documents including minutes, pamphlets and application forms.
The Department of Personnel
This department prepares for our work schedules of the counter services and supports the committee trainees so that they can be promoted to staff.
The Department of General Affairs
This department manages and orders office supplies and equipment such as stationery and tools. It also makes application forms.
Others
In addition, we hold meetings to discuss our management policies and other agendas, and clean the whole buildings twice a year.
If you want to work with us, see this page.